Administrative Office Assistant
(Part-Time)
Job Summary
The Noah Webster House & West Hartford Historical Society seeks a highly organized Administrative Office Assistant to manage the weekly office responsibilities of a non-profit organization, as well as assist the Director with constituent management, specifically the cultivation and retention of our museum’s valued members. This is a part-time position of 18 hours per week. The ideal candidate will have prior experience with the *financial duties associated with a small business, excellent typing ability, computer literacy and time-management skills. Experience with A/P & A/R is required, and proficiency with Quickbooks Online is highly desirable.
Primary Office Responsibilities
- A/P & A/R in Quickbooks Online + prepare bank deposits.
- Communicate with external accounting team to resolve any financial issues.
- Scheduling & payment of building maintenance vendors as required, assist Director with communications with Town of West Hartford officials.
- Maintain filing systems; 80% electronic and 20% paper.
- Processing of incoming & outgoing mail, ordering of office supplies.
- Serve as the first point of contact at the museum for external phone calls and e-mails.
- Assist Director with Board of Trustee support; may include scheduling of monthly Zoom meetings, transcription of meeting minutes or uploading of meeting materials to online Board portal.
- Assist the Museum Shop Manager with opening/closing of POS system as needed, and be available to “cover the from desk” when needed.
- Other administrative duties as assigned.
Museum Membership Support
- Document all incoming Museum Membership payments (renewals or new members); & update constituent records in the “Little Green Light” database.
- Generate acknowledgment letters or other correspondence; produce membership cards to mail to supporters.
- Run weekly donor reports, and generate acknowledgment letters for other donations, such as event sponsors, annual appeal donations, foundation grants.
- Generate “lapsed member” reports and send reminder communications to help retain members.
- Assist the Director with other grant & fundraising support, as assigned.
Qualifications
- Demonstrated experience as an administrative assistant or a similar role; required experience in A/P & A/R. Proficiency with QBO is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) & familiarity with office equipment (printers, scanners, etc.)
- Excellent written & verbal communication.
- Strong typing skills.
- Organizational and time-management abilities.
- Ability to maintain confidentiality and handle sensitive financial information.
- High school diploma or equivalent is required.
- Ability to adapt to changing priorities, work independently and within a team environment.
- *Applicant will be working with finances and must be able to pass a background check.
Preferred Skills
- Experience with CRM systems (Donor management database); familiarity with Little Green Light software is preferred.
- Customer service experience.
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Location: 227 South Main Street, West Hartford, CT. (This is not a remote-work position.)
Status: This position is not benefit-eligible.
Compensation: Hourly payrate will be based upon prior experience.
For a complete job description, visit our website at: https://noahwebsterhouse.org/employment/
To Apply:
Please send a resume & cover letter electronically to:
E-mail: Accounting@noahwebsterhouse.org
By October 24, 2025.
Attn: Executive Director
The Noah Webster House & West Hartford Historical Society is an equal opportunity employer. No employee or applicant will be discriminated against because of race, color, religion, gender, national origin, age, marital status, disability, veteran status, pregnancy, sexual orientation, gender identity/expression, genetic information or any other applicable legally protected status. The Noah Webster House & West Hartford Historical Society will consider all individuals for any position for which they are qualified and able to perform.
About The Noah Webster House:
The Noah Webster House & West Hartford Historical Society interprets the life & legacy of Noah Webster; American founding father, educator, author and lexicographer, and preserves his boyhood home (a National Historic Landmark) in West Hartford, Connecticut. The West Hartford Historical Society is a repository of three centuries of artifacts & archives from the town’s storied past. The historic house and exhibit spaces are open for public hours Monday through Saturday, 1:00 p.m.- 4:00 p.m.
